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EMERGENCEY RESPONSE AND EVACUATION PLAN

 

  1. Policy
    1. The ESCO Group Disaster Recovery Plan is designed to prepare employees and plan for any emergencies that may occur at or to a company-owned facility. The plan shall include the proper training, identify the areas of responsibility, assign personnel to necessary functions, obtain essential equipment and supplies to manage through the emergency efficiently and effectively, and minimize employee hazard exposure and company downtime.
  2. Purpose
    1. The purpose of the plan is to prevent injuries and fatalities, minimize property damage, and return to normal business operations as efficiently as possible by assigning responsibilities to ESCO Group leadership. These objectives will be achieved through effective training and communication of the Emergency Response Team (ERT).
  3. Organization and Responsibility of Emergency Response Team (ERT)
    1. Incident Commander – The Incident Commander will oversee the implementation of the policy in its entirety for the particular location affected. They will be responsible for assembling the ERT in the event of an emergency and beginning the recovery process. They have the authority to delegate the various functions to the ERT members. They shall identify the need for funds, make appropriate substitutions of ERT members that are unavailable due to given situation, and assign duties as necessary to assure the safety of employees and the most efficient recovery. In addition, the Commander, with the help of the Information Technology Department (IT) will oversee the communication of the disaster to employees (See section 6 – Employee Communications).
    2. Alternate Incident Commander – The Alternate Incident Commander will assume the role of the Incident Commander if the Incident Commander is unavailable due to the situation. The Alternate Incident Commander will be the next highest-ranking employee available in the affected location at the time of the emergency.
    3. Safety Department – The Safety Department is responsible for training the ERT in their duties during an emergency, education all personnel on what to do in the event of a specific emergency including: tornado, medical, terrorist, wildfire and fire.
    4. Information Technology (IT) – The IT department will restore operation systems and related software to resume business operations as quickly as possible. IT has the authority to obtain replacement hardware and supervise the installation at temporary locations and restored sites. IT will notify customers and clients of downed services.
    5. Media Spokesperson – The Media Spokesperson will be the CEO or someone appointed by the CEO as needed. The Media Spokesperson will be responsible for all public communications, including press releases for all types of media. All information regarding the well-­‐being of personnel will be released to the press by the Media Spokesperson once the Human Resource Department approves.
    6. Human resources (HR) – It is the responsibility of the Human Resource Department to keep records of all personnel current to assist in emergency situations and to notify family members of those employees who may have been injured or unaccounted for during such emergencies or disasters.
    7. Security Department (Security/Shop/Logistic) – The Security Department will lead in efforts to maintain order of the facility by directing emergency personnel to appropriate locations. Security will direct all media to the Media Spokesperson. Temporary mobile facilities will be coordinated with the Security Department. All utility connections and disconnections shall be the Security Department’s responsibility.
    8. Payroll/Accounting Department – An adequate inventory shall be maintained by the Payroll/Accounting Department to enable normal operations after an emergency occurs. All safety supplies, personal protective equipment, and miscellaneous supplies shall be maintained in the emergency response kit or by the respective department.
  4. Emergency Control Center
    1. Marion, IA Facilities – The Emergency Control Center is located clothing storage room (see diagram A-­‐1 in Addendum section). Since the nature of the incident is unpredictable, an alternate site will be announced at the time of incident if the original site cannot be accessible. An Emergency Control Center kit will be located and maintained by Safety Department in this location. The kit shall include the following items: Emergency Response Plan, building drawings, current personnel list, utility map and shut-­‐off locations, hazardous materials list, and other information added as needed.
    2. Des Moines, IA Facility – The Emergency Control Center is located in the panel shop area (see diagram A-­‐3 in Addendum section). Since the nature of the incident is unpredictable, an alternate site will be announced at the time of incident if the original site cannot be accessible. An Emergency Control Center kit will be located and maintained by Safety Department in this location. The kit shall include the following items: Emergency Response Plan, building drawings, current personnel list, utility map and shut-­‐off locations, hazardous materials list, and other information added as needed.
    3. Omaha, NE Facility – The Emergency Control Center is located in the office area. Since the nature of the incident is unpredictable, an alternate site will be announced at the time of incident if the original site cannot be accessible. An Emergency Control Center kit will be located and maintained by Safety Department in this location. The kit shall include the following items: Emergency Response Plan, building drawings, current personnel list, utility map and shut-­‐off locations, hazardous materials list, and other information added as needed.
    4. Louisville, CO Facility – The Emergency Control Center is located in the office area (see diagram A-4). Since the nature of the incident is unpredictable, an alternate site will be announced at the time of incident if the original site cannot be accessible. An Emergency Control Center kit will be located and maintained by Safety Department in this location. The kit shall include the following items: Emergency Response Plan, building drawings, current personnel list, utility map and shut-­‐off locations, hazardous materials list, and other information added as needed.
    5. Fishers, IN Facility – The Emergency Control Center is located in the office area. Since the nature of the incident is unpredictable, an alternate site will be announced at the time of incident if the original site cannot be accessible. An Emergency Control Center kit will be located and maintained by Safety Department in this location. The kit shall include the following items: Emergency Response Plan, building drawings, current personnel list, utility map and shut-­‐off locations, hazardous materials list, and other information added as needed.
    6. Lakeville, MN Facility – The Emergency Control Center is located in the office area. Since the nature of the incident is unpredictable, an alternate site will be announced at the time of incident if the original site cannot be accessible. An Emergency Control Center kit will be located and maintained by Safety Department in this location. The kit shall include the following items: Emergency Response Plan, building drawings, current personnel list, utility map and shut-­‐off locations, hazardous materials list, and other information added as needed.
    7. Cottleville, MO Facility – The The Emergency Control Center is located in the office area. Since the nature of the incident is unpredictable, an alternate site will be announced at the time of incident if the original site cannot be accessible. An Emergency Control Center kit will be located and maintained by Safety Department in this location. The kit shall include the following items: Emergency Response Plan, building drawings, current personnel list, utility map and shut-­‐off locations, hazardous materials list, and other information added as needed.
    8. Customer Based Facilities – The Emergency Control Center will be in the area of the customer’s facility identified by the customer. This information should be posted in a location readily viewed by all employees at that location and reviewed during initial employee orientation for that location.
  5. Disaster Type
    1. The ERT reaction to the disaster will depend on the type and magnitude of the emergency. Several scenarios and variables will play crucial roles in dictating the level of the ERT involvement. In the event of a loss of a facility, The ESCO Group has planned with nearby businesses to accommodate emergency office space at their facility using a “Reciprocal Agreement” (Addendum B). This will be updated on an annual basis.
    2. In the event of any facility evacuation the Incident Commander will appoint an ERT member to take roll call and account for all employees, guests and customers. Re-­‐entry of the facility will not be allowed until the Incident Commander declares the facility safe to re-­‐enter and gives the “All Clear”. See diagrams A-­2 for assembly location for the Marion facility. The assembly locations for the Des Moines office is the far end of the parking lots directly outside Fire Exits A and B. The assembly locations for Omaha, Cottleville, Fishers, Lakeville, and Louisville locations are in the parking lots of those locations.
    3. Weather Related
      1. Sever Weather (including Tornados)
        1. Incident Commander shall assemble all employees, customers, and guests into the designated severe weather shelter once the local emergency alert warning system is activated.
        2. Incident Commander will:
          1. Appoint an ERT member to take roll call, using the employees list and guest sign-in log
          2. Activate the weather radio located in the emergency response kit in the shelter
          3. Release assembled people once the local emergency alert warning system gives the all clear
    4. Blizzard/Snow Storm/Freezing Rain
      1. Incident Commander shall use local weather forecast and road condition report from the State Patrol of the affected facilities accordingly to allow employees to leave the facility prior to impassible driving conditions.
      2. In the event of a “snowed in” condition employees shall seek shelter in the Emergency Control Center and use provisions provided in the emergency response kit.
      3. Security department will maintain sidewalks, driveways and parking alleys as long as it is feasible and does not put their health and well-being in jeopardy.
    5. Flood
      1. Incident Commander shall make the decision to evacuate facility in a timely manner if flood is a threat. Incident Commander shall assemble ERT and volunteers to prepare for high waters, including: sand bagging, removal of essential assets, equipment, computers, servers, etc.
      2. IT department will secure all key components of the operating system.
      3. HR department will verify all employees files and personal files are secure and safe.
      4. Payroll/Accounting department will secure all key documentation and equipment to process business as usual in the designated alternate area.
      5. Security department will secure necessary utilities with utility providers, provide sump pumps as needed and help organize placement of sandbags.
    6. Wildfire
      1. Incident Commander shall make the decision to evacuate affected facilities in a timely manner if wildfire is a threat.
      2. IT department will secure all key components of the operating system.
      3. HR department will verify all employees files and personal files are secure and safe.
      4. Payroll/Accounting department will secure all key documentation and equipment to process business as usual in the designated alternate area.
      5. Safety department will monitor the situation in coordination with emergency reports and issue evacuation notices to affected personnel.
    7. Medical
      1. Employee Medical Emergency
        1. In the event of an employee medical related illness/injury, work-­‐related or not, the Incident Commander will activate the appropriate trained medical care providers. The injured employee will be given care only by those trained to do such care.
        2. The Incident Commander will use his/her judgment to determine if any other employees are in harm’s way and remove affected employees according to the emergency evacuation procedure if need be.
        3. Human Resources will contact the injured employee’s designated emergency contact.
        4. The Safety Department will complete all necessary reports and assure work-related injury procedures are followed.
      2. Customer/Visitor Medical Emergency
        1. In the event of a customer/visitor medical-­‐related illness/injury, work-­‐related or not, the Incident Commander will activate the appropriate trained medical care providers. The injured customer/visitor will be given care only by those trained to do such care.
        2. Human Resources will contact the injured customer’s/visitor’s place of employment and notify them of the situation and the whereabouts of their employee.
    8. Fire
      1. Interior Fire
        1. In the event of an internal fire in an ESCO Group facility the Incident Commander will activate the evacuation procedures and direct employees, customers and visitors to the appropriate designated assembly area.
        2. Once the facility is evacuated the Incident Commander will appoint an ERT member to take roll call, using the employee list and guest sign-in log.
        3. Re-entry into the facility will be allowed when the Incident Commander gives the all clear.
      2. Exterior Fire
        1. In the event of an external fire near an ESCO Group facility, the Incident Commander will assess the incident and determine if a facility evacuation is necessary due to the possible spread from the nearby fire.
    9. Lost Technology
      1. Server Outage
        1. In the event of a server outage, the IT Department has a recovery plan in place to promptly and efficiently resume business as usual. Depending on the extent and critical nature of the outage, IT will either keep the system down for a short period of time while it makes repairs, or may be as extensive as activating VM backups in a remote office and operate production from there while it makes the repairs.
      2. Accounting System Failure
        1. In the event of the Microsoft Dynamics SL system, the IT Department has a recovery plan in place to promptly and efficiently resume business as usual. Depending on the extent and critical nature of the outage, IT will either keep the system down for a short period of time while it makes repairs or may restore the backup VM and have the system up and running in as little as 15 minutes. This latter method will result in some data loss but not more than 24 hours’ worth.
      3. Exchange and SharePoint Failure
        1. These technologies have been moved online and are no longer at risk of a company owned facility disaster.
    10. Lost Power/Utilities
      1. Electrical Power Outage
        1. In the event of an electrical power outage, whether natural disaster or isolated incident, the Security Department shall contact the utility provider and request repair services as soon as possible.
        2. If the electrical power outage is anticipated to exceed 24 hours, the Shop Department will make arrangements with ESCO Electric to supply an alternate source of electricity (generator) for the duration of the outage.
        3. Depending on the anticipated length of the outage, IT may reroute the production servers to the backup office so that employees can continue to work from secondary location, such as home or another business that ESCO has a reciprocal agreement with.
      2. Miscellaneous Utility Outages (Phone Service, Natural Gas, Sewer, Fresh Water)
        1. In the event of a Phone Service, Natural Gas, Sewer, or Fresh Water outage, the Security Department shall contact the utility provider and request repair services as soon as possible.
        2. Any utility that will stay out of service longer than 24 hours will have alternate means of service provided by the Security and Safety Departments.
        3. Depending on the anticipated length of the outage, IT may reroute the production servers to the other main office so that employees can continue to work from secondary location, such as home.
    11. Hostile/Questionable Intruder (including employees/customers)
      1. Facility Intruder
        1. In the event of a hostile/questionable intruder entering the facility the Incident Commander shall be notified immediately. The Incident Commander will use his/her best judgment and notify the local police department once threats are made, violence takes place, or suspect refuses to leave premises.
        2. No physical action shall be taken by ESCO Group employees on suspect unless a life is endangered.
    12. Bomb Threats
      1. Direct Bomb Threat
        1. In the event of a direct bomb threat via phone, in person, mail, or electronic mail, all employees shall be evacuated by the Incident Commander and assembled in the designated evacuation assembly area. The Incident Commander will appoint an ERT member to take roll call, using the employee list and guest sign‐in log.
        2. The local police department will be immediately notified by the Incident Commander, once there is a threat.
      2. Suspicious Package/Containers
        1. In the event of a suspicious package/container, all employees shall be evacuated by the Incident Commander and assemble in the designated evacuation assembly area. The Incident Commander will appoint an ERT member to take roll call, using the employee list and guest sign-in log.
        2. The local police department will be immediately notified by the Incident Commander, once there is a threat.
        3. Evacuated employees/visitors cannot re‐enter the building until given the “all clear” by the police/fire department.
  6. Employee Communications
    1. The Incident Commander will utilize the One Call Now automated emergency notification system as the primary way to inform employees of the status of all disasters and recovery progress. The IT department will post updates on the company website, www.theescogroup.com regularly.
  7. Training Requirements
    1. The Emergency Response Team will receive annual training on their responsibilities as a member of the ERT. Training shall be held in the month of May. In addition to in-­‐class training with the Safety Department, the facilities will do evacuation drills in the month of June on an annual basis.
  8. Emergency Preparedness Kits
    1. In case of a disaster, the Safety Department will maintain and provide emergency preparedness kits for all locations/facilities in the Emergency Control Center. Kits shall be inspected quarterly for their contents and integrity.
    2. Kits Shall include:
      1. Weather Alert Radio
      2. Flashlights with batteries – 9 in Marion, 2 in Des Moines
      3. Extra batteries for flashlight
      4. First aid kit
      5. Copy of Disaster Recovery Plan
      6. Building blueprints/layout
      7. Employee list (All employees regularly assigned to that facility)
      8. Employee emergency contact list
      9. List of utility provider numbers
      10. Vinyl exam gloves (M, L, XL and XXL)
      11. Set of emergency flares
      12. boxes of N95 respirators – 2 in Marion, 1 in Des Moines
      13. (2) blankets
      14. (2) pillows (standard size)
      15. cases of bottled water (minimum of 24 bottles/case) 2 in Marion, 1 in Des Moines

Diagrams for Emergency Evacuation for Site Specific ESCO Group Facilities

Addendum B – Reciprocation Agreements

Reciprocal Agreement between Genova and ESCO Group